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Wednesday, July 28, 2010

Emotional Intelligence...The Hidden Component of Great Organizations

Daniel Goleman, Author of Emotional Intelligence wrote, "The range of what we think and do is limited by what we fail to notice. And because we fail to notice that we fail to notice there is little we can do to change until we notice how failing to notice shapes our thoughts and deeds."

After my brain quit hurting from reading this, I started to understand what he meant. So, I decided to take the quote and break it down into a leadership perspective. Here goes:

1) "The range of what we think and do is limited by what we fail to notice" - I was in a meeting not long ago with some very high ranking individuals. In the blink of an eye, a well thought out decision made by a process improvement team was overturned. The high ranking individuals gave little reason. Basicially, they limited their thinking to what they "failed to notice." That a team of highly skilled people already came up with a good solution, which addressed the same concerns that they were citing. I have to wonder, how engaged will this team be once they go back to their normal work environments? How much extended damage did these, "leaders" just do by "failing to notice" someone else's hard work? Certainly, decisions need careful review by leadership. But, careful review and servant leadership models show that dialogue between leadership and the people who do the job should take place before overturning and disempowering a team. Only then will they believe that you care, and trust you as a leader.

2) "And because we fail to notice that we fail to notice there is little we can do to change until we notice how failing to notice shapes our thoughts and deeds." - The "leaders" in part one are not bad people. Nor do I consider them to be poor leaders necessarily. Having worked with them, I have come to understand the constraints on their time. I also understand that law enforcement, by its very nature, is a system known for quick decision making. In several instances, this can be a very good thing, as hesitation can get someone killed.

As the second sentence reads, they simply failed to notice what they failed to notice. Leaders sometimes do not recognize the impact of their decisions on the people that do the work, until long after they have made their decision, if ever. This equates to the beginning of, 'What were they thinking," by line personnel. After that, the shut down starts. Line personnel and middle managers quit offering ideas because they believe, "leadership" doesn't care about what I say anyway. Leadership then starts to believe people need constant guidance since they never offer solutions. Line personnel then start feeling micromanaged and disengage...it goes on and on and on, until you have a culture of followers. This happens until one day, a leader realizes that he "failed to notice" an important factor in his decision...input from the people that do the job. From then on, he becomes the people's advocate.

How much do your leaders,"fail to notice?" What is your organization doing to realign and prevent this from happening in the future? Do you have the courage to tell leaders that they are "failing to notice?" Someone's I can only ...Ponder.

Search Amazon.com for emotional intelligence


About the Author: William "Billy" Wilkerson is a Police Sergeant with the Jacksonville Sheriff's Office and 21 Year veteran with the Florida Air National Guard. He is currently assigned to Sheriff's Office Continuous Improvement Division and also supervises the Staff Inspections Unit. The Jacksonville Sheriff's Office has been using Lean Six Sigma to streamline many of its processes for the past several years to much success. Billy has also been assisting with the Florida Air National Guard's rollout of their CPI Program (Continuous Process Improvement). Billy can be found on LinkedIn @ http://www.linkedin.com/in/billywilkerson or by email at 7388wtw@gmail.com .

Monday, July 26, 2010

Leaders and Managers

Leaders have a vision, along with the charisma (art of influence and persuasion), and trust (down to someone's core belief system) of people to buy into that vision. The manager then takes the processes involved in making that vision a reality and ensures that they are performed in an efficient, and effective manner, while constantly doing his best to keep the workforce engaged.

Search Amazon.com for leadership and the one minute manager

About the Author: William "Billy" Wilkerson is a Police Sergeant with the Jacksonville Sheriff's Office and 21 Year veteran with the Florida Air National Guard. He is currently assigned to Sheriff's Office Continuous Improvement Division and also supervises the Staff Inspections Unit. The Jacksonville Sheriff's Office has been using Lean Six Sigma to streamline many of its processes for the past several years to much success. Billy has also been assisting with the Florida Air National Guard's rollout of their CPI Program (Continuous Process Improvement). Billy can be found on LinkedIn @ http://www.linkedin.com/in/billywilkerson or by email at 7388wtw@gmail.com .

Saturday, July 24, 2010

MBWA = Management by Walking Around

Whether you wear stripes, bars, or stars on your shirt, the environment needed for open communication begins with you. Unfortunately, it is easy to become over-directive in our management styles when burdened with deadlines and our other "important" issues. With so much going on, who has time for idle chat, right? Well, it should be you. After all, if the manager/leader is too busy to take time to listen, then how can subordinates ever value listening as a leadership trait.

I have a coffee pot that sits in my office. I seldom ever use it. Instead, I get coffee from a pot that is shared with several others in the work area. "Why," you ask. Because it gives me a reason to get away from my desk, go to an area where I will see people I work with, and start smalltalk...yes, smalltalk.

In order to initiate and sustain positive change, managers/leaders have to be able to get buy-in from those that do the job every day. To get buy-in, a manager/leader must first build trust. Trust starts by letting people know that you truly care about them. A good manager/leader should always be interested in how someone's day is going, and if there is anything they can do to assist.

People are naturally emotional. If someone's day started out bad before they came to work, then it will most likely continue to be bad at work. This may lead to loss of productivity, or poor work quality throughout the rest of the day. How many rudeness complaints could agencies avoid with this simple philosophy? But what about lost productivity by walking so far for coffee you ask. Think of it this way. We like to say that our people are our biggest asset. Then think of them as you would any other asset...such as your 401k. By managing your 401k properly, and by making deposits at regular intervals, you ensure the best return possible. People are no different. A good manager/leader invests his time and energy in his people, and the rewards of trust and loyalty are overwhelming. Your taking time to allow someone to vent may set them on a course for a better day. Cheerfulness is contagious.

I often hear the term, "it's not what you know, but who you know." I twist it around a little..."it's not who you know, but who you know that likes you." You can know lots of people, but if they all think you are difficult to be around, they are less likely to offer help when you need it. They will eventually disengage and only perform at minimum levels. Law enforcement needs and deserves people who strive to go above and beyond...the community deserves it too.

So, get up and go get a cup of coffee already!

Search Amazon.com for trust


About the Author: William "Billy" Wilkerson is a Police Sergeant with the Jacksonville Sheriff's Office and 21 Year veteran with the Florida Air National Guard. He is currently assigned to Sheriff's Office Continuous Improvement Division and also supervises the Staff Inspections Unit. The Jacksonville Sheriff's Office has been using Lean Six Sigma to streamline many of its processes for the past several years to much success. Billy has also been assisting with the Florida Air National Guard's rollout of their CPI Program (Continuous Process Improvement). Billy can be found on LinkedIn @ http://www.linkedin.com/in/billywilkerson or by email at 7388wtw@gmail.com .

Sunday, July 18, 2010

Starting Your Lean Six Sigma Program? - Try Email

Not long ago, I was emailed and asked a few questions by an agency Captain about Lean Six Sigma. Here is a brief article that highlights a few of his questions.

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Hello Billy,

This is a very interesting concept you have implemented at your department. I had just placed the question to may group when I found you on Linkedin. How similar is this mythology to problem-oriented policing? What was the learning curve for the officers when you first established this program? How does a agency get started in a program of this nature? Any information would be greatly appreciated.

Best Regards,
Captain

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Hi Captain,
It is truly a pleasure when we hear of other agencies looking to start down the LEAN road. I will do my best to answer your questions, but I believe it is fair to say that every agency, or company, is unique. That being said, police tend to be police minded wherever they go. My experience is that everything revolves back around to the belief system of the troops. If they trust the administration, they will believe in LEAN. If they believe it is in their best interest, they will believe in LEAN, etc., etc. It is also fair to say that it may come with a fair amount of resistance due to the poor execution of Total Quality Management (TQM), that was pushed in the nineties.

1) How similar is this mythology to problem-oriented policing?
Although Lean Six Sigma uses a problem solving model (DMAIC - define, measure, analyze, improve, control), similar to that used in problem oriented policing or community policing (SARA - scan, analyze, response, assess), the approach is somewhat different. Overall, our agency is tasked with building relationships with the community to determine root causes of crimes and the fear of, through the use of community partnerships and policing strategies. Lean Six SIgma is more of an internal process review geared towards making the way we do business better. I.e., process for filing cases, process for reducing overtime costs, saving fuel, transportation of prisoners, etc. It is geared arounf the 8 types of waste used for LEAN thinking, and the quality statndards contained within six sigma. So, they are similar in many ways, but different as well.

2) What was the learning curve for the officers when you first established this program?
The learning curve is relatively small. We have a 4 hour orientation that all employees reveive upon being hired. We have also made it a part of our leaderhsip development academy. The issue is not so much the learning curve of the material, but the sustainment of the mindset that goes back to the belief system that is in place...the culture. Will your officers believe this to be a fad? is it something they are being forced to do? Will leadership champion the movement? All are questions that will arise once you start down the path. We (JSO) are nowhere near where we want to be with LEAN. Basically, if we had a continuous improvement culture, we would not need a continuous improvement unit. This will most likely take several years.

3) How does a agency get started in a program of this nature?
I highly recommend searching for a consortioum similar the the Jacksonville Lean Consortium. If one is not available in your area, try searching for the local MEP (manufacturers entension partnership). Also, many times other portion of loval government have already started a similar program. For instance, our local Air National Guard base, and local electric and water utility have well designed programs in place with experts in the field of LEAN Six Sigma, just a field trip or phone call away. The EPA has also created an excellent guide for governement agecies. Here is their link.

http://www.epa.gov/lean/starterkit/index.htm

In the end, all of this comes down to having a committed leader that is willing to champion the culture change. Without buy - in from the top, a successful program is highly unlikely.

Hope that is helpful,

Billy


About the Author: William "Billy" Wilkerson is a Police Sergeant with the Jacksonville Sheriff's Office and 21 Year veteran with the Florida Air National Guard. He is currently assigned to Sheriff's Office Continuous Improvement Division and also supervises the Staff Inspections Unit. The Jacksonville Sheriff's Office has been using Lean Six Sigma to streamline many of its processes for the past several years to much success. Billy has also been assisting with the Florida Air National Guard's rollout of their CPI Program (Continuous Process Improvement). Billy can be found on LinkedIn @ http://www.linkedin.com/in/billywilkerson or by email at 7388wtw@gmail.com .

Saturday, July 10, 2010

Hats off to the Environmental Protection Agency - A Government Model for LEAN

For those of us involved with "LEAN" it is easy to understand the challenges that come from starting a process improvement program from the ground floor. I would like to personally thank the Environmental Protection Agency (EPA), for providing such a great model for all government agencies to follow. There website is a great resource, packed full with examples of how they are applying "LEAN" principles, and even give a free download for their "Lean in Government Starter Kit."

To all at the EPA - I salute you for being the leaders you have shown yourselves to be, and thank you for helping government agencies, the world over, rethink the way they do business.

Here is a link to their "Lean in Government Starter Kit."

http://www.epa.gov/lean/starterkit/index.htm

Search Amazon.com for lean in government

About the Author: William "Billy" Wilkerson is a Police Sergeant with the Jacksonville Sheriff's Office and 20 Year veteran with the Florida Air National Guard. He is currently assigned to Sheriff's Office Continuous Improvement Division and also supervises the Staff Inspections Unit. The Jacksonville Sheriff's Office has been using Lean Six Sigma to streamline many of its processes for the past several years to much success. Billy has also been assisting with the Florida Air National Guard's rollout of their CPI Program (Continuous Process Improvement). Billy can be found on LinkedIn @ http://www.linkedin.com/in/billywilkerson or by email at 7388wtw@gmail.com .

Wednesday, July 7, 2010

Five Why...The Voice of the Next Generation

The "Y" generation is definitely living up to its name. Why, why, why...everything is why these days. It appears that the good old days of say it and obey it are over and behind us. Blind faith leadership is becoming a thing of the past. Personally, I say thank goodness. After all, as Colin Powell said, "if you have a yes man working for you, one of you is redundant." Yes men, and women, add no value to problem solving. This is not to be confused with the need for command structure on a emerging emergency scene. But, when there is time, "WHY" has its place.
Today's challenges are more complex than ever before. With twitter, facebook, linkedin, google, iPhone, etc., technology is changing the way we interact with the world, and the "Y" generation is changing the way we once blindly accepted the status quo. This generation will redefine problem solving. By not being afraid to ask why, they will learn instinctually how to solve problems at the root cause level. They force the previous generations to intelligently support their methods of doing business with facts. And when they can't, this forces them to change. Without even realizing it, the "Y" generation is leading us into the future...thereby demonstrating their true ability to lead. I'm excited that we have young police officers and military members, willing to stand up and ask the hard questions...keep it up!

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About the Author: William "Billy" Wilkerson is a Police Sergeant with the Jacksonville Sheriff's Office and 20 Year veteran with the Florida Air National Guard. He is currently assigned to Sheriff's Office Continuous Improvement Division and also supervises the Staff Inspections Unit. The Jacksonville Sheriff's Office has been using Lean Six Sigma to streamline many of its processes for the past several years to much success. Billy has also been assisting with the Florida Air National Guard's rollout of their CPI Program (Continuous Process Improvement). Billy can be found on LinkedIn @ http://www.linkedin.com/in/billywilkerson or by email at 7388wtw@gmail.com .